Quantum
Quantum Enterprise Accounting (QE2) is a New Zealand developed fully integrated SQL based accounting system that may be installed as a single user, multiple user or client server application.
Supported Technologies
Windows 95/98/ME,
Windows XP/2000/NT
Click on a technology to view similar products within this category.
Pricing
- Unspecified -
sales!@desktopfinancials.com
00 64 9 921 2230
Additional Product Information
Quantum is ideal for all businesses where the emphasis is on the provision of services rather than inventory management. Over 3500 companies use Quantum from all segments of the service industry including: Rental, Aviation, Retail, Hospitality, Travel, Property, Trades (Plumbing, Electrical, Roofing, Marine) Training Institutes and Management Consultancy.
Quantums unique interface enables you to navigate the system on a module by module or work-flow basis. Navigation may be by way of the keyboard or mouse and the interface has been intuitively designed to enable you to quickly access the tasks you need to perform.
Information is logically arranged enabling you to browse through data to find the records you require. Searching tools make pinpointing a particular item for further analysis quick and simple.
Quantum takes the guess-work out of the installation and implementation process by interaction with the Quantum Set-up Assistant which pre-qualifies the transactions and checks balances during the set-up process prior to going live.
Quantum supports powerful data security enabling you to set user access rights to sensitive company data on a company, module, and activity basis.
Quantum provides for multi-company installations and cross company consolidations.
Quantum is supplied in two parts. A core-pack that includes all of the fundamental accounting functions shown below and the Quantum Administrator. The modules within the core pack are highly integrated. Optional add-on modules and utilities may also be installed to enable the application to be tailored to suit the specific needs of your company.
The modules in the core pack include
Quantum Administrator
Accounts Receivable / Invoicing Service Price List
Cashbook Project Costing
Time and Cost
Accounts Payable
Purchase Ordering
General Ledger
Sales Order Processing
Quotations
Timesheets
Bank Management
GST Management
Project Management
The Quantum Administrator
The Quantum Administrator provides the framework from which to run all of the accounting modules and manage the essential non-financial functionality.
The Administrator provides:
Real-time integration throughout all modules
Detailed transaction history
Drill down, drill up and across
Up to 12 open periods
MS Office Connectivity
Direct document emailing
All reports exportable to Excel
ODBC access to imbedded database (read only)
Memos and alarms
Data compression and integrated backup/restore facilities
Spell checker (US and UK format)
Comprehensive data filtering and search facilities
PDF document translation
Data import/export utility
Document designer
Event audit report
Event history report
Online upgrade functionality with inbuilt auto-notification
Masterfile and transactional notation
User defined fields
Contact manager
Access rights by company, module, activity
Full password control
TAX (GST and PAYE) calculator
Masterfile code change facilities
Full SQL query language
Enquiry tool
User defined taglists
Event log
System validation tools
Auto restore
Email log
GST Management
Quantum provides for GST management on both an invoice and payments basis.The return calculation form mirrors that of the IRD 101 form.The Quantum GST Management system is designed to minimise the time spent in processing and accounting for GST.
Manage varying rates of GST including special rates
Facilitate GST inclusive or exclusive pricing
Prepare GST returns on a monthly, two monthly or six monthly basis
Accommodate multiple GST rates
REPORTS
GST 101 style return form
Detailed and summarised GST analysis
PROJECT MANAGEMENT
This module allows you to manage projects, big or small, long or short. From simple repairs to undertakings lasting months or years.The Quantum Project Costing module gives you the ability to allocate supplier costs, disbursements, time and revenue against a project. The Quantum Project Costing module includes facilities to:
Manage WIP
Record project costs and revenue
Manage time recording
Analyse performance
Project manager allocation
The Quantum Project Management module features:
Project categorisation
Graphical display of project reporting
Current, historic and future transactions
Up to the minute margin calculation
Full integration to GL
Integration with sales orders, purchase orders and quotations
REPORTS
Project listing
Project activity
Project summary
Project variance
Project detail
ACCOUNTS RECEIVABLE / INVOICING
The Quantum Accounts Receivable / Invoicing module provides all of the tools you need to maintain your customer database, including a fully featured invoicing environment that provides facilities to:
Record sales details and produce invoices statements and credit notes
Account for GST
Manage prompt payment discounts
Record customer enquiries, produce and overdue accounts quotations and create sales orders
Analyse debtor performance and sales
Enter customer payments, receipts,
Calculate sales person commissions
refunds and journals
View transaction history with smart drill-down and filtering tools
The Quantum Accounts Receivable / Invoicing module features:
Balance Fwd/Open Item/Invoice Statements
Standing (recurring) invoices
Category analysis
Interactive email
Casual or one time debtors
Customer based discounts
Price categorisation
Sales representative analysis
Prompt payment discounts
Late payment interest
GST inclusive or exclusive pricing
Invoice messaging
User defined fields
Direct dial facilities
Separate postal and delivery address labelling
Credit limits
Mail merge facilities
Branch allocation by invoice
REPORTS
Customer ageing report
Customer overdue report Customer activity report
Transaction history
Customer details report
Service file report
Transactions allocations report
Sales analysis
SERVICE PRICE LIST
The Quantum Service Price List module provides a convenient database to store the range of services supplied by your business directly to your customers or indirectly via the Project Costing and/or the Time and Cost modules. Service items may be added to an invoice simply as a description with a value or complete with a quantity, unit description, unit cost and extension. The Quantum Service Price List module includes facilities to:
Maintain your price book
Manage incentives and product discounts
Monitor sales performance
Manage Work in Progress
Apply global price changes
The Quantum Service Price List module features:
4 Level discounts
User defined units of measure
Up to 4 decimal places of accuracy
Analysis by item group and cost centre
Real-time sales reporting
Global code change options
Cost and selling price management by percentage
Price rounding controls
Price book import/export
User defined fields
Freeform notation
Integration with Industry price books
REPORTS
Sales analysis by: Customer, Customer category, Sales Representative
Service code
Item group
GL account
Project
Service price file listing
THE QUANTUM DOCUMENT DESIGNER
The Quantum Document Designer enables you to format key documents such as invoices, packing slips, statements and labels. Whether it is simply moving the layout around to suit a particular form or adding your company logo, the Quantum Document Designer gives you the flexibility to maintain the highest standards of presentation in your financial documents.
TIME AND COST
The Quantum Time and Cost module provides you with the facilities to keep track of the time spent, disbursements incurred and services supplied whilst undertaking work for your clients. The Quantum Time and Cost module enables you to create events with a client file and track activity within these events including invoiced and un-invoiced (WIP) transactions and where circumstances dictate write-offs. The Quantum Time and Cost module includes facilities to:
Record consumption of time and materials
Track WIP
Generate invoices
Create user defined timesheets (daily, weekly, fortnightly, monthly)
Define variable cost and charge-out rates
Allocate time by fixed periods, duration and elapsed time
The Quantum Time and Cost module features:
Analysis by project and cost centre
Freeform notation
Integration with creditor and cashbook transactions
Integration with Desktop Timekeeper
Partial write-offs
Transaction consolidation
REPORTS
Customer activity report
Outstanding billing report
Billing history report
ACCOUNTS PAYABLE
The Quantum Accounts Payable module provides all of the tools you need to maintain your creditor or supplier database. By providing a feature rich environment the Quantum Accounts Payable module enables you to carefully control your short term expenditure and long term liabilities. The Quantum Accounts Payable module includes facilities to:
Maintain the creditor database
Record creditor invoices, credit notes and journals
Record creditor payments and track refunds
Produce remittance advices and cheques
Track partial payments
Maintain expense categorisation
Manage early payment incentives
Analyse purchases
Manage GST
View transaction history
The Quantum Accounts Payable module features:
Creditor categorisation
Integration with Time and Cost
Expense analysis
Project Management
Credit limits and available balance
User defined fields
Casual or one time creditors
Labels
Buyer created invoices
Purchase discounts
Multiple payment methods
Mail merge
REPORTS
Creditors aging
Creditors activity
Payment due report
Transaction history
Purchase analysis by:
Cost centre
Item code
Item group
GL account Project
Transaction allocation report
Creditor details report
Expense file report
CASHBOOK / BANK MANAGEMENT
The Quantum Cashbook / Bank Management module addresses the management of cash based Income and expenditure and importantly your companys bank account(s). The Cashbook module integrates with the Accounts Receivable, Payable, General Ledger and Project modules. As with all Quantum transactions the facility to drill down through transaction values to trace their point of entry is available throughout the module. The Quantum Cashbook includes facilities to:
Manage your companys bank account(s)
Record income and expenditure transactions
Generate electronic banking transactions
Record bank transfers
Print cheques
Produce cash flows
Manage petty cash
Reconcile bank statements
The Quantum Cashbook / Bank Management module features:
Detailed item analysis
MTS batching
Cheque fee calculation
User defined deposit types (Visa, Mastercard etc)
Payroll integration
Cheque register
Standing or recurring transactions
Integration with third party Payroll
REPORTS
Purchase analysis report
Expense transaction history
Expense file report
Income analysis report
Income transaction history
Income file report
Cheque register
Cashflow report
Reconciliation report
PURCHASE ORDERING
The Quantum Purchase Ordering module manages the interaction that occurs when your business engages in the purchase of goods and services from your suppliers. The Purchase Ordering module seamlessly integrates the functions of the Creditors and expense files to efficiently manage all steps in the supply chain process. The Quantum Purchase Ordering module includes facilities to:
Record purchase orders
Track outstanding deliveries
Manage partial deliveries, returns and defective goods
Link to GL
The Quantum Purchase Ordering module features:
Standing (recurring) Purchase Orders
Automatic creation of creditor invoices
Fully detailed purchase history
Integration to Project Management
REPORTS
Outstanding purchase orders report: Summary, Detail
Purchase order audit report
GENERAL LEDGER
The Quantum General Ledger is the very measure of the pulse of your business. Delivering a high level of functionality combined with the Quantum design philosophy of intuitive ease of use the General Ledger affords up to the minute analysis of the health of your company. Integrating powerful Excel based budgeting, flexible accounting structuring and powerful report writing the Quantum General Ledger lets you see where your business stands and where its going.
Maintain your chart of accounts
Restructure your General Ledger without data loss
Enter reversing, standing, future, auto-reversing and retrospective journals
Create budgets and monitor financial performance
View financial reports across three years
Drill down from account balances to source documents
Create tailored reports
View account balances in real-time
The Quantum General Ledger module features:
Up to 99 Cost centres per account
Integration with Excel for budget creation
Automatic or manual budget creation
Optional online or batch produced balances
Online account restructuring
Patented spreadsheet report writer
Active comparisons
Data import/export
Graphical display
REPORTS
Journal history
Journal audit trail
Recurring journal report
Trial balance
Balance sheet
Profit and loss
Account list
Transaction history
GL Account Activity
Budget list
Budget performance report
Rolling forecast report
DESKTOP TIME KEEPER
The Quantum Desktop Timekeeper is a purpose specific standalone application designed to be used either in conjunction with Quantum or with third party products to record activity or project based elapsed time and optionally materials/expenses. The application features a user defined interface that enables the screen-display to include only the fields relevant to the operator. The application automatically records elapsed time by way of a stopwatch style analogue or digital interface. The DTK is designed to be used by organisations that need to track time and costs for internal management, back-costing or fee recovery purposes. The DTK updates Quantum (or third party application) by way of the DTK server. Transactions initiated in the DTK are collated in Quantum where they can be written up/down and invoiced or allocated to internal cost centres.
*The Quantum Desktop Timekeeper features:
Secure login
Optional field defaults
Most frequently used records
Consolidation of like transactions
User defined field selection
Analogue or digital interface
DTK Time server
Integration to Quantum or third party applications.
*Release date to be announced
TECHNICAL DATA
Quantum API
The Quantum Application Programming Interface is designed to enable third party applications to read and write directly to the Quantum database whilst at the same time retaining the highest level of data integrity. Unlike the Data Interchange module which requires data to be prepared in a fixed range of formats the API allows seamless interaction between the third party application and Quantum.
Quantum Data Interchange module
This module is designed to enable master-files and transactions to be seamlessly transferred from and to Quantum. The format of these transactions may be selected by the user and includes: text, CSV, Excel, DIF, dBase. This functionality provides opportunities to integrate Quantum with third party applications, for example weigh stations, VMA (Vertical Market Applications) such as industry specific medical or legal practice software and all of the commonly used Microsoft Office applications such as Excel, Word, Access. Data Interchange functionality will be further enhanced with the release of the Quantum API.
Help systems
Quantum includes a comprehensive and easily understood context sensitive help system. When navigating Quantum immediate access to this system is available simple by pressing F1.
Future development
Quantum is a living product. Development is continuous. Our aim is to always ensure you are in possession of highly functional, intuitive accounting and management software that keeps pace with developments in technology. Our bi-annual upgrade policy ensures your software is always up-to-date.
Installation, implementation and support
Quantum is supplied, installed and implemented by a dedicated team of professionals in all major centres throughout New Zealand. Quantum implementers are fully trained and accredited.
Technical description
Quantum is a 32-bit object oriented application designed for an embedded or client supplied database. Quantum contains no third party run-time DLLs.
System requirements
Pentium 400 (or better)
128mb RAM minimum (256mb recommended)
40mb available HD space
SVGA monitor (1024 x 768)
CD-ROM
Windows 2000 or above
Quantum Software Systems Ltd was established in 1993 to develop a service industry specific suite of accounting software. Initially Quantum was developed for the DOS environment and then re-written to accommodate Windows and an embedded SQL or user supplied database. Quantum is privately owned and operated and markets its products both on the domestic and international markets.