Abacus Financial
System of automations financial and economic activity
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English,
Russian
Supported Technologies
Windows 95/98/ME,
Windows XP/2000/NT ,
Linux,
Solaris/Sun OS
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Pricing
Users (# of seats), Server, System, Module
$1900 (10 workplaces of system administrators) to $55000 (Up to 50 workplaces of users)
af@omega.ru
7 (095) 234-42-32.
http://www.omega.ru/priceaf.html
Resources
Additional Product Information
Functional characteristics of the system summary
General information
Objective
ABACUS Financial is an automated system of management of financial-economic activity of a company or a
group of companies (holding), which has been designed with the objective to computerize their operation technology
management. The system enables to receive all the required information about the company's financial-economic status,
to get a complete picture of its economic activity, dynamics of its processes in order to make a managerial decision.
The system is intended for companies with a substantial flow of documents and involved in the solution of significant
financial-economic and accounting issues. The system enables to incorporate all the data into a single arrangement of
the company's flow of documents providing information for its various departments - planning, finance, production, law,
etc.
Ideology of the system design
Automation of the financial-economic and accounting activity of a company is based on the application of
logic charts. A logic chart is a data-and-logic-based representation of relations among the objects of analytical
accounting and economic activity reflected in the balance sheet accounts. A logic chart looks more like a directed
graph, only uses terms specific for the field.
Logic charts allow the system analyst to describe planning and accounting practice of the company as well
as work technology at each department using those names of objects of analytical accounting, of relations among them
and among economic operations which are generally accepted by accountants, financiers and planners.
At the same time the automated system itself plays only the role of an interpreter of the incorporated
logic chart thus offering the end user an automation mode exactly corresponding to the accounting and planning practice
of the company. The forms of the documents displayed are the mirror image of their conventional paper counterparts.
The system does not reveal to the user all the complexity of relations among the objects of accounting while preserving
its unique ability to be adapted to modifications in legal and/or accounting practice of the company by natural
restructuring of the basic logic chart.
The approach based on the application of logic charts allows to adapt the system to the required
accounting practice quickly and by a big group of staff, as well as to adjust the accounting practice to the changes
in real life. All this can be done within a limited time period and at no big expenses.
Major characteristics of the system
First and foremost, it is a financial-economic and accounting system uniting planning and cost accounting
methods on common principles. Planning of costs, payments, revenues is as a rule made according to the same objects of
analytical accounting as are in the long run all transfers of material and monetary resources collected and registered.
The system incorporates a widely used principle of all-round multilevel analytical accounting.
In analytical accounting brought about by the logic chart any object of analysis is "penetrating", meaning that all
relevant economic operations are reproduced irrespective of the balance sheet item they belong to. This ensures
efficient and strategic management of the company in various aspects.
The system's particular feature is that its developed analytical accounting is inseparable from its
synthetic accounting. As the logic chart reveals relations among the objects of accounting and economic operations
reflected in balance sheet accounts, the system based on the logic chart, does not select any of the accounting types,
and at the same time, can provide matching between synthetic and analytic information, giving absolutely equal
presentation of information, both through synthetic and analytic analysis, the information being presented in graphic
form.
For a number of departments, such as warehouse, main production, settling with organizations-counterparts
and some others, records are expressed not only in terms of cash but also in terms of quantities. The purpose of the
quantity/cash accounting is the solution of problems of materials and finished products stocks control, calculation of
costs, management of material values movement, maintenance of inventory norms, management of mutual settlements with
suppliers and customers and many others. It is characteristic of the quantity/cash record-keeping that it is always
made in terms of objects of accounting (commodities, securities, objects of fixed assets) in various units depending
on filling and packaging.
Any document can be prepared in any currency (including the one accepted within the company),
and any statement can be received in any currency. When ordering the goods the system enables to convert prices
from hard currency as shown in the price list to rubles, automatically calculate currency rates difference and make
corresponding entries.
The system enables to keep records of several sets of accounts simultaneously, including those of
international accountancy standards (IAS/GAAP).
The system has a powerful tool for making an informal analysis of financial-economic activity of a
company. This means that without forming the "classic" accountancy the user can manage and analyze the current
financial state, profit and expenses. Protection from unauthorized entry is provided. The system contains data
protection at the level of differentiating between entry rights of various users. The data are available only to
the authorized user, and each authorized user has the right to gain access only to the data he/she has the right
to use.
Remote access to the central base can be achieved through modem, Internet, satellite having in view
that it is a multi-user system and can support many users at a time.
The system enables to register and process information of various organizations with the drawing-up
of a consolidated balance and the formation of consolidated accounts.
The system is open at the level of accounting policy, terminology of the sphere of application,
algorithms, displayed and accounting documents, menu as well as at the lower level of information presentation.
ABACUS Financial being a truly corporate system allows internal solution of discrepancies among
corporate subjects.
The system is based on the "client-server" concept, is founded on ORACLE DBMS, and works in Windows
operating system. Data processing rate and data corruption protection level are ensured by ORACLE DBMS capacity and
reliability. ORACLE being one of the most powerful platforms, eliminates all possible limitations as to the company
size, volume of its document flow, complexity of its accounting and managerial functions.
The system contains information on when and by whom the document was created, changed, deleted or
restored. The system allows "soft" deletion of documents: when deleted a document is stored in the deleted documents
archive file, from where, if necessary, it can be restored.
Distinct division of accounting, control and analytical application of the system enables it to be
independent of accounting and/or managerial qualification of the user: each user can perform his/her own tasks without
interfering in the domain of his/her neighbor's competence.
Base version of the complex
Base version of the complex includes the following sections:
Purchases management
Sales management
Warehouse records
Consignment stock
Services
Bank and cash
Mutual settlements
Accountable persons
Fixed assets and investments
Leases
Securities
Staff management
Wages
Claims records
Operational accountancy
Financial analysis
Reference books.
The system guides
The system has the following guides:
Guide of companies-members of a group (holding)
Guide of organizations-counterparts. One for all members of a group, and contains complete information for issuing
documents
Nomenclature guide of goods and services. The guide structure is multilevel: a nomenclature group - a nomenclature
subgroup - a nomenclature. The main principles of work with the nomenclature guide of goods and services:
Possibility of hierarchic grouping with random inclusion depth
Description of an article or service with a random amount of attributes
Registration of a composite article (a set) and work with it
Availability of a basic unit of measurement. Extended work with units of measurement
Binding of VAT, combustible-and-lubricant materials rates and excise duty to a group of goods
Conformity of a multiprice-list to a definite nomenclature or service. The multiprice-list is effective at a
definite date and involves advance payment prices, prices upon execution of shipment, and prices during
processing. The prices may either include or exclude taxes (VAT, combustible-and-lubricant materials rates
and excise duty)
Storage and viewing of images (photographs) of commodities and materials.
Guide of units of measurement. The guide structure: a group of measurement units - a unit of measurement.
Interconnection of measurement units enables to convert one unit of measurement into another: packages to pieces,
kilograms to tons
Guide of price-lists. The system allows having several price-lists effective at a definite date and containing a
definite nomenclature. The prices may be shown in any currency, VAT inclusive or exclusive and depending on the
payment terms: for advance payment, upon execution or during processing.
Guide of warehouses
Guide of currency rates (of the Central Bank and the Moscow Interbank Exchange Market).
All guides have an unlimited volume.
Common mechanism of documents interaction
ABACUS Financial contains a complete document flow of financial-economic activity of a company. "Cash"
division, for example, involves all documents related to financial transactions. The system even keeps records of bank
statements, hard currency purchase applications and orders, and keeps payment documents records in the form of separate
documents for current work. Document abundance does not complicate the system, but enables to perform proper management
of document processing. For instance, one can relate a payment document to the payment justification document:
agreement, advance payment account, etc. Document processing in the system is a two-stage procedure, performed with
independent control, both by accountants and managers (analytical processing). For example, as the result of a payment
order processing performed by a manager, the full document sum or its part is referred to the payment justification
document.
Independent document processing is accounted for by the fact that financial-economic activity of a
company requires integration of accounting department with commercial, technical, production and management departments
as far as the specific character of the tasks and the document flow is concerned. In the system of management control
closely related departments have equal rights in the information forming. As has already been mentioned, the data in
the system are safely protected against unauthorized entry. The data are available only to the authorized user, and
each authorized user has the right to gain access only to the data he/she has the right to use.
Distinct division of accounting, control and analytical application of the system enables it to be
independent of accounting and/or managerial qualification of the user. Each user can perform his/her own tasks without
interfering in the domain of his/her neighbor's competence, but at the same time can make use of the results of his/her
work. Such approach provides equally efficient work with documents of managerial and accountant staff.
Completeness of the document flow and unity of management and accountancy control in the system are
accounted for by the application of common mechanism of document interaction.
Analytical processing of basic documents is accompanied by accountancy processing in accordance with
the document-justification. A document-justification envisages the description of the technique of processing of basic
documents executed on its basis, this technique being reflected in the Accountancy Entries Card.
The system enables to perform accountancy processing of basic documents of several sets of accounts
simultaneously, including those of international accountancy standards (IAS/GAAP).