A/P Document Management - WinOcular Imaging
WinOcular Account Payable Document Management system is an image and information manager that facilitates the storage and retrieval of all account support documents.
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English
Supported Technologies
OS/400,
Windows 95/98/ME,
Windows XP/2000/NT ,
Solaris/Sun OS
Web-Based (Browser)
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Pricing
Server
11500.00
charlie@winocular.com
800-956-1866
Direct
Additional Product Information
WinOcular allows for all of the different types of information to be consolidated in electronic form and retrieved by easy-to-use queries. Whether the item of information is an image of a vendor or company's check or the computer printout of a signed invoice, all of the information needed to do accounting functions is organized and managed by either the WinOcular Accounts Payable or Receivable system.;By entering the Customer Number, Invoice Number, or Vendor Number the user can retrieve a list of all images and related information about the selected account. Items consisting of images, spreadsheets, or text files can be displayed, mailed, faxed, or printed. The search for information can be further limited by selecting a specific Document Type.;The status of an invoice is just a few keystrokes or mouse clicks away. WinOcular can pull up the invoice and related images by a variety of index information, including but, not limited to invoice number, vendor identification number, or the invoice date. Resolving supplier disputes can be a time-consuming, costly effort. Quick access to images of invoice and payment information can alleviate those costs. And the ability to simultaneously and automatically route invoices throughout the A/P, purchasing and revelant end user departments offers productivity benefits as well. WinOcular can go further with WinOcular's workflow and custom modules, for example, by automatically match incoming invoices with information in the purchasing database or to handle exception processing.;The Attachments feature allow items in the database to have electronic post-it notes. In other words, an image of a customer or vendor's account evaluation may have a word processing document attached to it with information for future reference. ;THE BENEFITS: Faster Customer Response Time = Added Revenue to Your Bottom Line! ;All types (formats) of information are integrated into one database, which can be easily accessed by multiple users physically in different locations. ;Clerical time required to scan and index items is less than half of that required to manually file and retrieve folders of information. ;Account Folders cannot be misfiled or lost. ;Eliminates the burden of paper storage or costly microfiche or paper. Eliminates the manual look-up of documents that were microfiched. ;Allows users to route images to meet user information needs or to prompt a follow up action. ;Documents can be printed, faxed or e-mailed from a workstation using the distribution list feature.