Aptify
Aptify Meeting and Event Management software offers comprehensive business applications with the flexibility and scalability to meet the demands of any size event, trade show or seminar you need to manage. The Aptify technology that drives Meeting and Event Management provides complete management of all aspects of the planning, marketing and sales of all of your events. Stay on schedule and within budget, increase your exposure and improve your registration process.
Supported Technologies
Windows XP/2000/NT
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Pricing
Users (# of seats), Module
Please contact us for information
sales@aptify.com
(800) 355-6738 or (202) 223-2600
Direct from Aptify
Additional Product Information
Aptify Meeting and Event Management can help you reach larger audiences, enhance customer relationships and improve your return on investment through its comprehensive functionality and flexibility.
Gain the competitive advantage:
-Increase event attendance
-Target marketing efforts
-Improve staff productivity
-Greater event response rates
Aptify Meeting and Event functionality includes robust project, customer and campaign management functionality to provide you with a 360-degree view of your entire event management process with integrated order and registration processing and real-time reporting of all meeting logistics and related processes.
Realize immediate cost savings by automating the meeting management process with complete project management capabilities to allocate resources and control expenses. You can capture online registrations in real-time and use cost effective personalized marketing campaigns to reach larger audiences and enhance customer relationships.
Features:
Meeting Setup and Resource Management
-Centralize and streamline the logistics of simple or multi-dimensional meetings and events. Track all resources needed for a successful event including seating arrangements, audio/visual equipment, food and beverages and requested setup requirements. Be aware of all requirements with a comprehensive checklist feature to ensure that you have met all of your needs with the Aptify Resource Management tool.
Event Registration
-Provide attendees with 24/7 online access to information and web-based registration for maximum exposure and ease. Direct integration to the Aptify database and related applications ensures real-time access and updates, and eliminates the need to enter data multiple times. Manage registration for single and multi-session meetings as well as meetings with multiple tracks and sessions within tracks. For conferences and seminars, you can set variable pricing based on registration deadlines, member or non-member designation and promotional marketing. Aptify allows you to easily control session capacity with automated alerts and waitlist management. Create fully customized attendee material including name badges, merge letters, tickets and certificates.
Attendee Management
-Track all participant information, including session and event registrations, housing details and flight information, capturing guest information with automated ease. You can also create lists and reports of specified data in real-time, using filter criteria parameters to see only the information you need.
Integrated Marketing Campaigns
-Create targeted marketing campaigns using the Aptify database to maximize the exposure and potential of your event. Target past exhibitors, attendees and identified prospects based on specific filter criteria. Utilize bulk email and fax capabilities to send personalized seminar information, meeting reminders and surveys. Track campaigns prior to meetings or during post-meeting evaluation, with up-to-the-minute reporting and data analysis, to ensure success with current and future events.
Business Intelligence/Reporting
-All event and attendee information is consolidated in the database for real-time, 24/7 access. All data can be mined and filtered using any combination of specified criteria. This can be formatted into reports, bulk emails or export lists in a number of formats. Aptify provides unique cross-event reports that deliver easy-to-analyze information to identify trends and patterns. Compare attendance history, optimize meeting budgets, gain additional knowledge of attendees and vendors, and improve overall ROI.
Exhibit Management
-This functionality can help you manage any size exhibit. It allows for exhibits to have any number of venues/floor plans and has capabilities for managing the most complex of booth requirements. Complete control over invoicing and booth assignment is built into the standard software. Integration with Microsoft's Visio product provides graphical floor plan layouts with two-way real-time integration. In addition, Aptify can easily integrate its Exhibit Management product with any 3rd party exhibit hall floor plan tool.
Housing/Hotel Room Block Management
-Integrated housing management handles all facets of hotel bookings to streamline and automate room block management with multiple hotels, room types and rates, with one central repository of information. The inventory management system tracks rooms by room type, block, night and preferences. Generate real-time reports for the most current information and share data with hotel suppliers directly via Aptify support for XML web services to update room lists, extend reserved room blocks and determine reservation date-based rates.
Speaker Management
-Manage the speaker logistics and information collection and dissemination with flexibility and ease. Capture and track speaker costs and availability, materials collected (outline, agenda, handouts, etc.) and maintain a free-form comment log to report on credentials and expertise in specific subject matter areas. Link audience evaluations to speaker record for analysis for future speaker selection.