HR Document Management - WinOcular Imaging
The Human Resource Module for the WinOcular Imaging Information System utilizes all of the standard WinOcular features for supporting multi-format document management including Images and Word Processing files within the client/server computing environment. ;Design of the system provides for the management of all records associated with any employee.
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English
Supported Technologies
Windows 95/98/ME,
Windows XP/2000/NT
Software, Web-Based (Browser)
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Pricing
Server
11500.00
charlie@winocular.com
800-956-1866
Additional Product Information
Design of the system provides for the management of all records associated with any employee: resumes, job supplements, request for temporary, request to fill, termination - previous employee, structured interview forms, salary adjustments, performance appraisal - salary information, paperwork changing dept code, military orders, DD214 - discharge active duty, high school & college diploma, testing summary (score), letters of recommendation, work history supplements, certifications & renewals, military duty, notice of termination, letter of resignation, copy of final paycheck, employee checkout list, vacancy application & attachment, new resumes, dept vacancy application, work history continuation, grievances, complaints, counseling reports, charge letters, performance evaluation - no salary inform, exceptions to policy, mid-probationary reports, EAP memos, letters of commendation, progress reports, training certificates, transcripts, grades, diplomas submitted after hire, update to education, background investigation release, polygraph release, waiver of confidentiality, address disclosure form, drivers license information, policy receipt - drug screen, memos regarding leave, ID card loss notifications, safety sensitive DPS, receipt of employee handbook, notice outside employment, change of address, employee property & checklist, personnel change form, insurance, emergency information, designation of benefits - life insurance, designation of benefits - retirement, health insurance enrollment form, W-4, birth certificates, AD&D enrollments form, supplemental & dependent life insurance enrollment form, copy of social security card, flexible spending account, common law marriage certifciate, paperwork regarding insurance, deferred compensation paperwork, corba letters & receipts, request for payment - reimbursement insurance, standard letter, FMLA letter & application, initial physical for employment, audiograms, supplemental physicals, random drug consent, drug test results, EAP paperwork, light duty, pre-employment & DOT release/consent, drug consent, EEO forms, written reference checks, telephone reference checks, employment verification, criminal history - driver's license, MVRC results & memos, polygraph results, claim files, pull out sheets, police reports, TWCC claim documents, medical bills, policies, certificates, asbestos management plan, non-preventable file, preventable file, appeals and more. Any of these records can be assigned a folder type (i.e. Medical Results, Medical Consent, DOT Response, Payroll Deductions, Training, EEO, Insurance Paperwork, Employee Performance, etc.) and like document type, is based on a user definition. The user definition can be updated and changed by the user. The scanned documents are indexed by document type, category type and scan date. The design of this module was for manual entry of some of the indexes. Searching the Human Resource database is performed through simple to use "By Example" queries utilizing the index fields or by a more sophisticated "Where" query that allows index field search with Word-in-Text. In both methods the user is presented a list of Human Resource documents of which selection is made to display or print the selected document. Query specifications can be saved for re-use at a later time. The system stores and tracks the name of the employee, social security number, department, hire date, termination date and employee status. WinOcular will store multiple documents in relation to each employee. Features: Variable user defined index fields by subject type Field validation for critical index fields User defined Subject & Document types Powerful queries using index fields in conjunction with Word-In-Text searching Saved queries for use at a later time Record storage in standard Image File Format along with Word Processing & text formats Microsoft Windows, Windows® 95, NT operating environment SQL compliant database High Speed Image printing Document archival to CD-ROM optical media Benefits: All Human Resource records are integrated into one database which can be easily accessed by multiple users. Clerical time required to scan and index items is less than half of that required to manually file and retrieve folders of information. Folders cannot be misfiled or lost. Document security by document type and by user. Eliminates the burden of paper storage. If other WinOcular modules are used, they will all have the same look and feel. Simplifies Searching for Documents and Guards Against Misplaced or Lost Documents