Online Employment Systems
5213 Lady Rose Court
Lutz , FL 33558
USA
web site
Year Founded: 1999
Company Type: Privately Owned
Online Employment Systems specializes in online policy management software.
Early days:
OES was founded in 1999. Our roots are in the human resources and staffing fields. Since then OES has been helping businesses in many sectors including staffing, education, healthcare, hospitality, manufacturing and retail.
The Issue:
For years HR has had to deal with paper policies, procedures and the inherent issues that come with implementing a paper based system. Employee handbooks have to be distributed upon new hire orientation. Sections must be reprinted as policies change and new policies are added and usually entire handbooks are reprinted every 2 years. This causes a distribution nightmare especially for large companies with many offices world wide; not to mention printing and shipping costs are expensive. When employees have received a copy of the employee handbook then there is the issue of getting back their acknowledgment pages and filing them, so that they can be retrieved at some point in the future if necessary. This is no small task. Loss of these acknowledgment papers can be costly for the company. It became obvious that companies needed to reduce their risk.
Some companies have their policies in a database that is accessable to their employees or on the web. With this solution policies do not have to be handed out but that solves only a small part of the problem. There is still the problem of notifying employees of policy changes and most importantly recording their acknowledgment of the most current policy. This would still have to be done on paper.
OES saw the need.
There is a need for a paperless system where employee handbooks, policies, procedures and other important documents can be viewed and stored electronically. Not only that but employee acknowledgments can be tracked with each new version. Older versions of the documents along with employee acknowldgements of them are archived for future reference. Modifying and disseminating these documents should be done with the click of a mouse.
The Solution:
OES has designed Compliance Mark a policy management system in an effort to eliminate the phrase "I never agreed to that policy." or "I was not aware of that policy".
Software listed for this vendor: